Organizing a corporate group trip can be a challenge. Everyone has their own preferences, and you must make them all happy while adhering to the budget and the company travel policy.
A report published by the Global Business Travel Association (GBTA) earlier this year revealed that 59% of travel buyers expect their companies to take more business trips this year than they did in 2023.* But with inflation and remote work increasing the cost of business travel, 67% of respondents believe their company’s business travel spend will increase in 2024 as well.
To make the most of their travel budgets, companies must make smarter choices in how they use those funds. This is where corporate travel management software can help.
Without wasting more time, let’s dive right in and find out the top 5 tools to use for business travel in 2024!
5 travel management tools to manage business trips
Keep your employees happy and protect your bottom line with business travel management software with top picks for booking plus enterprise-grade controls for managing corporate travel spending.
1- TravelPerk
- G2 rating: 4.6 out of 5 stars (based on 1,533+ reviews)
- Capterra rating: 4.7 out of 5 stars (based on 404+ reviews)
- Pricing:
- Premium plan: $99 per month, plus 3% per booking
- Pro plan: $299 per month, plus 3% per booking
- Enterprise: Contact for details
- Free trial available? The Starter plan comes with 5 free bookings each month
TravelPerk simplifies corporate travel for mid-market and enterprise businesses by bringing the largest travel inventory in the world onto their platform. In doing so, it reduces the hassle and the headaches that often come with booking business travel under strict company guidelines.
Employees can compare various booking options from all over the internet in real time to find a suitable choice within company policy and budget. Need help booking flights, car rentals, accommodations, or meeting rooms? Users have access to 24/7 customer support and concierge services to assist with every travel need.
2- Fyle
- G2 rating: 4.6 out of 5 stars (based on 1,300+ reviews)
- Capterra rating: 4.5 out of 5 stars (based on 146 reviews)
- Pricing:
Standard: $6.99 per month per user
- Business: $11.99 per month per user
- Enterprise: Custom Pricing
Fyle is an expense management solution that automates your expense and reimbursement process, which includes reconciling corporate card expenses and processing employee expense reimbursements. Connect it with your accounting software to track vendor, project, and department expenses.
You can integrate Fyle with NetSuite, Xero, Sage Intact, BambooHR, and QuickBooks. While it does not offer travel management features, it can be integrated with TravelPerk to analyze and report employee travel expenses.
Fyle best features
- Leverage conversational AI to collect digital expense reports and match them to the credit card transaction
- Automate expense form filling, report submissions, and sync expenses to your accounting software like Quickbooks, Sage, and Xero
- Get real-time actionable insights into your spending data through the powerful and advanced analytics dashboard
Fyle limitations
- Fyle’s limited expense categories make it difficult to accurately record all types of expenses
- It has a steep learning curve
3- Navan
- G2 rating: 4.7 out of 5 stars (based on 7,575+ reviews)
- Capterra rating: 4.6 out of 5 stars (based on 176+ reviews)
- Pricing: Contact for details
- Free trial available? Yes
Formerly known as TripActions, Navan is another corporate travel booking tool that helps mid-market companies and enterprises manage their corporate travel plans in one place.
Fire up Navan’s online booking tool to book trips for employees, guests, or groups of up to 50 people. Then, use the software’s finance features (like automatic receipt capture and advanced data reporting) for easy expense management and visibility into your company’s travel spending.
Whether your employees prefer DIY or personalized assistance, Navan offers self-serve tools and 24/7 customer support so they can easily manage their itinerary, even while on the go.
4- Expensify
- G2 rating: 4.5 out of 5 stars (based on 5,100+ reviews)
- Capterra rating: 4.5 out of 5 stars (based on 1,000+ reviews)
- Pricing:
- Collect: $5 per month per user
- Control: $9 per month per user
Expensify is an expense management app with unlimited receipt tracking management. Its SmartScan feature scans all receipts in one click and automatically uploads them on the dashboard.
You can sync Expensify with business accounting, HR, and travel software to bring all data together, making financial audit processes easier.
Expensify best features
- Capture all receipts in one click with SmartScan to automatically import your expenses for rapid reimbursements
- Earn up to 2% cashback on Expensify cards on transactions above $250,000
- Create expense rules to categorize recurring payments automatically
Expensify limitations
- Submitting separate expense reports for personal and business cards can be overwhelming for employees
- Frequent glitches in the receipt scanning process require manual effort to submit expense bills
5- ExpenseVisor
- G2 rating: 4.7 out of 5 stars
- Capterra rating: 4.7 out of 5 stars
- Pricing:
- Standard: $1 per month
Expense Visor is a cloud-based cost revealing programming intended to smooth out the frequently drawn-out course of overseeing operational expense. Expense Visor flaunts an easy to understand point of interaction and elements that take care of organizations, everything being equal.
Representatives can undoubtedly catch receipts in a hurry with the DocScan mobile app. Expense Visor streamlines and expedites expense reporting with features like mobile receipt capture, automatic workflows, and real-time reporting, If user-friendliness, scalability, and strong support are your top needs, Expense Visor is a strong option.
Features
- A mobile-friendly version that allows the creation and management of expense reports from smartphones and tablets.
- Facilitates the rapid evaluation and approval of reports that have been submitted.
- Utilise a PIN to activate the DocScan feature in a secure manner.
- Email notification management tools for expense reports and approvals.
- 24/7 customer support with a First Response Time.
- No lock-in contracts or hidden prices when you sign up with Expense Visor.
Conclusion
Well, that is about it for this article. We hope you have made up your mind about what may work for you and which business traveling tool best fits your needs. A business travel tool is precisely what helps your team members find the best deals for their accommodations and flights.
Take your time, go through each of the five travel management tools and see which is the most profitable for your business in the long run. All of them were carefully researched by our team and had great overall reviews by many users. Now, it is all up to you to see what better fits your business!
Read more on: 6 Best Expense Management Software In 2024
